- PTA Executive Board- President, Vice President, Recording Secretary, Treasurer, Corresponding Secretary- serving a one-year term
- School Leadership Team- Four parents serving a two-year term
You may nominate yourself or another person for any of these positions. Elections will take place on Thursday, May 14, 2015 from 7:30-8:00 pm.
PTA Executive Board elections will take place at following the PTA general membership meeting, from 7:30- 8:00 pm. Nominations can be sent to the PTA Nominating Committee in a sealed envelope. The deadline for nominations for the PTA Executive Board is at the close of slate at the May 14th general membership meeting. One vote is allowed per parent/guardian of a child, with a maximum of two votes per family.
SLT elections will take place following the PTA Executive Board elections. Nominations for SLT must be sent to the PTA Nominating Committee in a sealed envelope no later than Thursday, May 11, 2015. At the election, one vote is allowed per parent/guardian of a child, with a maximum of two votes per family.
You must be present at the election in order to vote. If nominated, you do not need to be present at the elections in order to win.
Please see below for information on the roles and responsibilities of each position.
PTA Executive Board- Responsibilities
of Officers
President
or Co-Presidents:
The president or co-presidents shall preside at all meetings of the
association and shall be an ex-officio member of all committees except the nominating
committee. The president or
co-presidents shall appoint chairpersons of association committees with the
approval of the executive board. The
president or co-presidents shall delegate responsibilities to other association
members and shall encourage meaningful participation in all parent and school
activities. The president or
co-presidents shall attend all regular meetings of the presidents’ council and
shall be a mandatory member of the school leadership team. The president or co-presidents shall meet
regularly with the executive board members in accordance with these bylaws to
plan the agendas for the general membership meetings. The president shall be one
of the eligible signatories on checks.
The president shall assist with the June transfer of association records
to the incoming executive board.
Vice
President:
The vice-president shall assist the
president or co-presidents and shall assume the president's or co-presidents’
duties in his/her or their absence or at the president’s or co-presidents’
request. The vice-president shall assist with the June transfer of association
records to the incoming executive board.
Recording
Secretary:
The recording secretary shall record minutes at all association
meetings. The recording secretary’s
responsibilities shall include the preparation of notices, agendas, sign-in
sheets and materials for distribution.
The recording secretary shall prepare and read the minutes of each
association meeting and shall distribute copies of the minutes at the next
scheduled meeting for review and approval by the general membership. The recording secretary shall maintain
custody of the association’s records on school premises. The recording secretary shall incorporate all
amendments into the bylaws and shall ensure that signed copies of the bylaws
with the latest amendments are on file in the principal’s office. The recording secretary shall be responsible
for reviewing, maintaining and responding to all correspondence addressed to
the association.
The
recording secretary shall assist with the June transfer of all association
records to the incoming executive board.
The recording secretary shall be one of the signatories on checks.
Corresponding
Secretary:
The corresponding secretary shall be responsible for reviewing,
maintaining and responding to all correspondence addressed to the
association. Additionally, preparing all
correspondence to the Officers, Executive Board, general membership in its
entirety, or individual members as necessary. The Corresponding Secretary shall
assist with the June transfer of all association records. The responsibilities
shall include the preparation of notices and transfer of all PTA records to the
incoming Executive Board.
Treasurer: The treasurer shall be responsible for all
financial affairs and funds of the association.
The treasurer shall also be responsible for maintaining an updated
record of all income and expenditures on school premises and shall be one of
the signatories on checks. The treasurer
shall adhere to and implement all financial procedures established by the
association. The treasurer shall prepare
and present a written report of all transactions at every executive board and
general membership meeting. This report
must include income, refunds, reimbursements and other expenditures, and
opening and closing balances for the reporting period. The treasurer shall also prepare the
association’s interim and annual financial reports. The treasurer shall make available all books
and financial records for viewing by members upon request and for audit. The treasurer shall assist with the June
transfer of all association records to the incoming executive board. The treasurer shall be one of the
signatories on checks.
School Leadership Team (SLT) Roles and Responsibilities
There are four (4) parent/guardian seats
available for the School Leadership Team (SLT) that need to be filled. SLT elections are held every two
years, and members elected serve for two consecutive school years. For those unfamiliar with the SLT, it is a group of parents, teachers, administrators and others
who are responsible for setting the educational direction of the school.
Leadership teams have two main tasks: The development of the Comprehensive Educational Plan (CEP),
and the alignment of a school-based budget
with the CEP. All New York City public schools
are required to have a leadership team and you can help our school meet this mandate. Your
participation will also ensure that the parent voice is represented in important decisions
that will impact
the teaching and learning in our school.
Parents/Guardians who will have children
in P.S. 9 next year are eligible
to serve as a parent
member of the leadership team, unless they are employed
by P.S. 9 or if they are a member of Community Education Council for District
31.
For more information on the nominating process, please visit the Nominating Committee link on this website.