Nominating Committee
Nominating Committee: A nominating committee must be established
during the February general membership meeting.
The nominating committee shall consist of three to five members. The majority of the committee members must
come from the general membership. The
remaining members of the nominating committee shall be selected by the
president, subject to the approval of the executive board. The
nominating committee shall choose one of its members to serve as
chairperson. No person employed at PS 9
shall be eligible to serve on the nominating committee. No person who is running for office may serve
as a member of the nominating committee.
The nominating committee shall solicit
candidates from the membership in writing.
Notices should be translated into languages spoken by parents in the
school whenever possible. The nominating
committee will also be responsible for conducting the election meeting.
The nominating committee’s duties
include the following:
·
canvassing the membership for eligible
candidates;
·
preparing and distributing all notices
of any meeting pertaining to the nomination and election process, in accordance
with CR A-660;
·
preparing ballots, attendance sheets, a
ballot box, tally sheets and all other materials pertaining to the election;
·
verifying the eligibility of all
interested candidates prior to the election;
·
ensuring that an opportunity for
nominations, including self-nominations, to be taken from the floor and then
officially closed during the May meeting;
·
scheduling the election at a time that
ensures maximum participation;
·
ensuring that only eligible members
receive a ballot for voting;
·
ensuring that the election is certified
by the principal or his/her designee immediately following the election.
If
a nominating committee cannot be formed, the association must proceed with an
expedited election – a single meeting where all nominations are taken from the
floor for all offices immediately prior to the election.
Notices: The meeting notice and agenda for the spring general membership election
meeting shall be distributed in accordance with CR A-660’s notice
requirements. All meeting notices and
agendas shall be available in English and translated into languages spoken by
parents in the school whenever possible. The distribution date shall appear on
all notices. If nominations have been
closed, the election meeting notice shall list all candidates in alphabetical
order by surname under the office for which they are nominated.